Board documents management is an important component of the boardroom. It encompasses a range of functions, such as secure storage and distribution of documents for board meetings, agendas, survey and voting tools as well as task tracking and the assignment of tasks for committee members. It can also guarantee that governance compliance is maintained by creating a company culture for security – design document answer facilitating compliance to the legal requirements and regulatory duties.
A good board portal will help make the entire process more efficient and allow directors to concentrate on their fiduciary obligations and guide the organization toward sustainability for the long run. Using manual, paper-based procedures or digital tools that have not been designed with the board’s management in mind often leads to inefficiencies, communication gaps and disengaged board members.
A board portal that puts security first will safeguard sensitive information and allow directors to collaborate and work securely even when they are away from. It will alert the directors to any new papers or updates, and allow them to browse through their entire archive of electronic board documents. It will also allow them to retain their private notes on any of the papers, so that when the papers are revised, they still have access to the information they originally read. It will also provide 24 hour all year round support from real humans not only chatbots.
It will also provide directors with a dashboard that displays the dates of their meetings, their planning activities and the times they are available to meet. This helps directors to schedule meeting times that work for everyone. It will also allow them to quickly check on their progress with regard to the tasks they have been assigned so that they don’t miss important deadlines or fail to follow the commitments they made.
