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Board portals are extremely efficient solutions to simplify meetings and help directors focus on governance. However, selecting the best one requires careful analysis. You must ensure that it meets all the essential requirements like security, meeting management, and collaboration.
The ability to get board members’ support for your portal is essential to ensure an effective implementation. As early as possible, involve those involved, including executives, board members and IT personnel to explain the benefits of a paper-free office and to discuss any concerns or objections. Then, organize small groups to test the website to ensure it is easy to use.
Once it is implemented, a board portal will free up valuable time for all users – directors, chairpersons, and company secretaries as well. This allows them to spend on preparing for, organising, and running effective meetings. It also enhances the efficiency of decision-making and improve the effectiveness of follow-up activities. It will also aid in achieving ESG goals by eliminating paper and reducing the carbon footprint.
A good board portal will consolidate documents in one central location making them easier search and access. Directors will also be able to annotate and collaborate on files. This will allow better preparation for meetings, and helps prevent sensitive information from getting lost in email chains. It can provide an online dashboard that lists the upcoming meetings as well as other preparation items, ensuring your board always has the most up-to date information available. It should also have a task management system in order to keep the track of all tasks assigned to them.
