The establishment of a dataroom is vital if you’re in the beginning stages of your business and would like to find show investors the viability of your company. We’ve observed that companies that attract investment have a convincing pitch deck as well as a well-organized and accessible data room.
The most important thing to consider when setting up the Data Room is to structure the folders and documents in a way that the buyers are able to easily understand what they are studying. This may include creating an index or table which lists the main folders in your data room, such as “Finance” or “Marketing”. You’ll have to create subfolders within these sections that group documents further by topic. This will allow buyers to find the information they require and speed up the due diligence process.
Furthermore, you’ll want to ensure you’ve included a section that focuses on your current customers and references. This will help investors to understand the number of customers you have and how far you’ve come in the market.
After you’ve completed the structure of your data room, it’s now time to start inviting users. You can start by visiting the User Management section of the Manage your Dataroom page. Secure virtual datarooms have permission settings that are granular, allowing you to invite users who need specific access rights to access documents. This is an advantage over physical data rooms which require that all participants are present at the same time. Furthermore, they can only be accessed during office hours.
